MEMBERSHIP APPLICATION FORM

Cheques may be deposited into the S.A.K.K.S. account at NEDBANK ROSEBANK BRANCH

BRANCH CODE 195-805 ACCOUNT NUMBER 1958 514 314.

See www.koisa.co.za for more details

PLEASE ENSURE THAT YOU FAX / E-MAIL A CLEAR COPY OF YOUR DEPOSIT SLIP WITH YOUR APPLICATION TO 021 - 531-2607 TO CONFIRM YOUR MEMBERSHIP.

As a new member you will receive a free copy of our KOI IN SOUTH AFRICA HEALTH AND NUTRITION manual as well as our monthly newsletter KOISA in which you will find interesting articles relating to Koi. New products and fish sales are advertised regularly in the advertisement section.

PARTICIPATE IN LOCAL AND NATIONAL SHOWS;

CONSTITUTION OF SAKKS

South African Koi Keepers Society



1. NAME


The Society shall be called “South African Koi Keepers Society” and may also be referred to as “SAKKS”


2. DEFINITIONS


The following definitions are applicable:

2.1 THE SOCIETY means South African Koi Keepers Society.

2.2 KOI refers to the fancy variety of the common carp, Cyprinus Carpio, also known as Nishikigoli.

2.3 EACH YEAR means the period of time between one Annual General meeting and the following Annual General Meeting.


3. OBJECTIVES


3.1 To promote Koi and the interests of koi and koi keeping in South Africa, and adjoining States.

3.2 To function for the mutual benefit of Members interested in Koi keeping.

3.3 To encourage friendship and co-operation between members and to promote a spirit of goodwill amongst all koi lovers worldwide.

3.4 To organise meetings, shows and seminars and publish a newsletter in order to further the objectives of the Society.

3.5 To procure funds and to apply such funds for the furtherance of the above stated objectives.


4. COMPOSITION OF SAKKS


4.1 The SAKKS shall consist of Officers, Committee Members, Individuals and Corporate members, all of whom must be duly registered and paid-up members of the Society.

4.2 The SAKKS shall be organised in Regional Chapters, the boundaries of which shall be determined on practical grounds by the ruling Committee of the day. Each Regional Chapter shall be entitled to elect its own Regional Chapter Committee. Only Members f the Society may be Members of the Regional Chapter. The Committee of the Society and the Regional Chapter committees will endeavor to ensure that the objectives of the Society as a whole are promoted throughout Southern Africa. The Regional Chapters shall foster the objectives of the Society within their Regions and the Regional Chapter Committees will report to and liaise with the Committee of the Society on a regular basis. The Committee of the Society will retain management and control of the regional Chapters and have obligations to promote the objectives of the Society, in conjunction with the Regional Chapter Committee in each of the Regional Chapters.

4.3 The provisions of Clause 5, 7, 8, 9 (save that in clause 9.5, a quorum for a meeting of the members of a Regional Chapter shall be 10 members of that Regional Chapter or if there are less than 40 members in a Regional Chapter, 25% of the members in that Regional Chapter) and clause 10 shall also apply, mutates mutants, to each of the Regional Chapters.
References in such clauses to “SAKKS” or “ the Society” shall be deemed to refer to the Regional Chapter/s, references to “ the committee” shall be deemed to refer to the Regional Chapter Committee/s, and references to “Members” shall be deemed to refer to “Members of the Regional Chapters”. Nothing herein shall derogate from the powers and authorities of the committee of the Society and in particular clause 4.2 shall prevail in the event of any conflict or dispute of whatsoever nature arising”


5. THE OFFICERS OF SAKKS


5.1 The Officers of the SAKKS shall be:

(i) The chairman;
(ii) The Vice-Chairman;
(iii) The secretary; and
(iv) The Treasurer

5.2 The Officers of the SAKKS shall be responsible for the day-to-day running of the Society.



6. MEMBERSHIP


6.1 Membership shall be:

6.1.1 Open to all persons that are in agreement with the Objectives and Constitution of the Society.

6.1.2 In such form of application as the Committee may from time to time decide.

6.1.3 Divided into Individual Members, Corporate Members and Honary Members.

6.1.4 Accepted, rejected, terminated or classified at the discretion of the elected Committee of SAKKS

6.2 Classes of membership are:

6.2.1 Individual Membership being an individual (Including his/her immediate family members) and allows the individual to cast one vote on the SAKKS Constitutional matters.

6.2.2 Corporate Membership being firms, companies and organisation. Membership is under the name of the firm or organisation and allows for one vote on SAKKS constitutional matters.

6.2.3 Honorary Membership, being those whom the Committee has recommended and the Members in General Meeting have approved, are deserving of such membership by virtue of their outstanding service and contribution to the Society over sustained period of time, and allows one vote on SAKKS constitutional matters.

6.3 Applications shall be accompanied by membership fees and other payments as may be decided upon the Committee of SAKKS.

6.4 Subscription fees are due annually, payable by 31st March each year.

6.5 The Treasurer of the elected Committee is responsible for collection of fees and must notify Members 30 days in advance of the due date.

6.6 The Committee shall have the power to suspend the membership of any member for good cause, which shall include, but not be limited to, any act or omission which in the opinion of the Committee is contrary to the objectives of the Society or which brings the Society into disrepute. A member may be expelled from the Society only after the member has been afforded the opportunity of a fair hearing before the committee, and the Committee has found that there is good cause to expel such member.

6.7 A member’s membership may be terminated in the event of a member failing to pay the annual subscription fee within 30 days of the due date for payment, as determined by the Committee.


7. THE COMMITTEE


7.1 The Committee shall consist of the Chairman, the Vice Chairman, the Secretary, the Treasurer, the Chairman of Regional Chapters and not less than 4 and not more than 8 Ordinary Committee Members, all of whom shall be Members of the Society.

7.2 The Officers and Ordinary Committee Members shall be elected by the Members at either the Annual General Meeting of the Society or an extraordinary General Meeting of the Members convened in terms of the constitution, and shall remain in office until the following Annual General Meeting or until a new Committee is elected by the Members at an extraordinary General Meeting convened for that purpose.

7.3 Where an elected officer or committee member resigns from the Committee or an office during his period of office, the Committee shall be entitled to fill casual vacancies and appoint such persons to such offices as the Committee may deem fit, and such person shall hold office for the period referred to in 7.2 above.


8. MANAGEMENT


8.1 The management of the Society shall vest in the Committee which shall have the full powers and authority to make decisions regarding the affairs of the society in the furtherance of the objectives of the Society, save and accept in respect of matters which in terms of this constitution may only be decided at the Annual General Meeting or any extraordinary General Meeting of the Members of the Society.


8.2 The officers of the Society shall be under the trusteeship management and control of the officers of the Society, who shall be entitled to delegate such management and control to any Committee Member or Committee Members.

8.3 The assets of the Society shall be under the trusteeship management control of the Officers of the Society, who shall be entitled to delegate such management and control to any Committee Member or Committee Members.

8.4 The Committee shall have the authority and power to establish Sub-Committees and to delegate such authority and powers to such Sub-Committees as the Committee may deem appropriate. Any Sub-Committees so established shall however remain responsible to the Committee, shall conduct its affairs in accordance with the objectives of the Society and may only exercise such powers and authority as is specifically delegated to it by the Committee who shall have the power to amend or retract any powers and authorities so delegated.

8.5 The Committee shall specifically have the authority to establish a Show Committee, comprising as many Members as the Committee deems appropriate, which Show Committee shall be charged with the responsibility for the organisation, management and control of all Show Committee may be appointed by the members at a General Meeting of the Members or by the Committee from time to time and shall not be required to be Members of the Society. The Show Committee shall be responsible to and shall derive its powers and authority from the committee. A majority of the Members of the Show Committee shall be Members of the Society.

8.6 The Committee shall be entitled to apply on behalf of the Society for affiliation to, membership of or other appropriate recognition by, any other organisations, corporations, or bodies, having similar objectives as the Society.


9. MEETINGS OF MEMBERS


9.1 An Annual General Meeting of the Members of the Society shall be held within 15 months of the previous Annual General Meeting, on a date and at a venue decided upon by the committee for the time being.

9.2 An Extraordinary Meeting of Members of the Society shall be convened by the Secretary if the Committee resolves that there is a need to convene such meeting or if the secretary has received a written request that such a meeting be convened, signed by at least 25 paid up Members of the Society, specifying the nature of the business to be discussed at such meeting and the purpose for which such meeting is to be called.

9.3 The Secretary shall give at least 21 written days notice of any time, date and venue of the Annual General Meeting, or any Extraordinary Meeting of the Members of the Society. The notice shall also specify the general nature of the business to be transacted at such meeting.

9.4 The accidental omission to give notice of a meeting to, or the non-receipt notice of a meeting, by any person shall not invalidate the proceedings of that meeting.

9.5 The quorum required for a valid meeting of the Members of the Society shall be 20 Members, present or represented by proxy.

9.6 If within 30 minutes from the time appointed for the meeting a quorum is not present, the meeting, if convened on the written request of Members, shall be dissolved, and in any other case it shall stand adjourned to the same day in the next week at the same place at the same time, and if such adjourned meeting a quorum is again not present, in person or represented by proxy, then the members so present shall be quorum.

9.7 The Chairman, failing him the Vice Chairman, failing him the Secretary, failing him the treasurer, failing him a Member elected by the Members present shall preside as Chairman of that meeting.

9.8 The Chairman, with the consent of the Members present and forming a quorum, may adjourn any meeting from time to time and from place to place, but no business shall be transacted at an adjourned meeting other than the business left unfurnished at the meeting from which the adjournment took place. In such instance no further notice of the adjournment need be given.

9.9 All resolutions of a meeting of the Members shall be valid if approved by a majority of the Members present or represented by proxy at the meeting.

9.10 The Chairman may decide whether the voting of Members shall be by way of a show of hands or by secret poll, provided that any member may require that voting be a secret poll.

9.11 Any secret poll shall be taken in such manner as the Chairman of the meeting directs and the result of a poll shall be announced by the Chairman of the meeting and shall be deemed to be the resolution of the meeting.

9.12 The form of proxy shall be in writing, signed by a member. The Chairman shall be entitled in his sole discretion to accept or reject as a valid proxy any written document which he is satisfied has been signed by a member intending to appoint any other person to represent that member at the meeting, notwithstanding that such proxy may not be in the form which is normally used.

9.13 The Chairman of the Meeting shall not have a casting vote.

9.14 Where any matter of procedure relating to any meeting of the Members is not specifically provided for in this Constitution, or there is any doubt as to the procedure laid out in this Constitution, the Chairman shall refer such matter for decision by the Members present or represented by proxy at such meeting, and the decision of the majority thereof shall be valid and binding in respect of such matter of procedure at that meeting.

9.15 No amendment to this Constitution shall be validly made unless the proposed amendments have been set out in the notice convening a meeting of the Members, due notice has been give of such meeting, and such amendment is approved at such meeting by a two thirds majority of the Members present, or represented by proxy of such meeting.


10. FINANCIAL REPORTING


10.1 The treasurer shall be responsible for the financial affairs of the Society and the maintenance of proper books of account and records of transactions.

10.2 At each Annual General Meeting of the Society the Treasurer shall table a set of Financial Accounts reflecting the financial transactions of the Society for the financial year, duly reported on by an independent auditor appointed by the Committee for that purpose, together with the Treasurer’s report for that period.


11. WINDING UP


The Society may be wound up only on the passing of a resolution approved by not less than 75% of the Members of the Society present or represented by proxy at a meeting of the Members of the Society for which specific notice of such resolution has been given in accordance with all other requirements for the conveying of a meeting of Members. At such meeting of Members if such a resolution is approved, the meeting shall appoint an independent third party to act as the liquidator, and the liquidator shall be empowered to liquidate the assets of the Society and to settle all outstanding debts of the Society in such manner as he deems fit, provided that no individual member or Members shall be accorded any preference in any manner whatsoever, and to thereafter distribute any excess funds equally amongst al registered and paid up Members of the Society as at the date upon which the resolution to wind up the Society is approved by the Members Meeting. The Members shall be entitled to grant the liquidator such powers and authority and give to the liquidator such directives as the Members may resolve at the meeting at which the resolution to wind up the Society is passed.